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Bookkeeper/ Administrative Assistant

Join a vibrant, dynamic, hardworking, positive team. Element Refrigeration & Air Conditioning is a growing company that is looking for a detail orientated individual to manage the office and complete the bookkeeping.


As the Bookkeeper/Administrative Assistant you will have a high-level attention to detail, positive attitude and focus on improving systems and processes for the team.



The primary role includes providing full cycle of accounting (including accounts payable and receivable) as well as employee benefits administration. The role also includes acting as the central administration point for the office, and ensuring that all administrative tasks are completed efficiently with high-attention to detail.



  • Accounts payable: invoice data entry, generate cheques, arrange signing officers, payment distribution

  • Accounts receivable: generate invoices for completed jobs, and emailing to the customer

  • Enter deposits into Sage Accounting

  • Issue WO’s and PO’s

  • Journal entries into Sage Accounting

  • Monthly account and bank reconciliations

  • Monthly and year-end financial reports

  • Year-end entries, reconciliations, statements and preparation for fiscal year[RM1] 

  • Prepare and submit GST and WCB returns

  • Complete payroll

  • Manage and track inventory

Benefits administration

  • Enroll new hires

  • Cancel the departures

  • Communicate with benefit carriers

Administration duties

  • Service call dispatch

  • Develop document templates as needed

  • Data entry


  • Strong attention to detail with a high degree of accuracy

  • Exercise sound judgment and maintain a professional demeanor

  • A problem-solving attitude with proven conflict resolution and negotiation skills

  • Ability to take the initiative and work independently

  • Ability to prioritize workload and multi-task

  • Outstanding verbal and written communication skills, comfortable in dealing with customers, vendors, suppliers, and co-workers





The successful candidate will have the following:

  • A Certificate or minimum of two years post-secondary education in an accounting accreditation program

  • Proficient in Sage

  • A minimum of four years work related experience in a similar role

  • Advance knowledge of MS Office (Word, Excel and Outlook)

  • Excellent verbal and written communication skills

To Apply email: element(at)


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